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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Submission Guidelines

Please read the guidelines to authors carefully, prior to submitting papers.

Poly Journal of Engineering and Technology (PJET) publishes original research articles, review articles, and short communication letters. The editors invite researchers, practitioners, educators, and graduate students to contribute in the areas of engineering, technology, and innovation. Authors should make sure that the manuscript has not been published before in English or in any other language; it is not under consideration for publication anywhere else; and all the co-authors (if any) have approved the submission. Similarly, whenever applicable, the responsible authorities at the institute where the work has been carried out have approved, tacitly or explicitly, the submission. PJET will not be held legally responsible should there be any claims for compensation.

1. Authorship

All the authors listed in the submitted manuscript should have made substantial contributions to all of the following: (1) the conception and design of the study, or acquisition of data, or analysis and interpretation of data, (2) drafting the article or revising it critically for important intellectual content, and/or (3) final approval of the version to be submitted.

2. Permissions:

Before using figures, tables, or text passages that have already been published elsewhere, authors are required to obtain permission from the copyright owner/s for both the print and online format and to include evidence that such permission has been granted when submitting their papers. Any material received without such evidence will be assumed to originate from the authors.

3. Language:

Manuscripts must be written in English. Authors can use American or British usage according to their convenience, but not a mixture of these two, in one article.

4. Types of contribution

4.1. Original Research Articles

Original Research Articles are original, high-quality, and high-impact papers presenting novel research findings. The submission of multipart or serial articles is discouraged, and the Editors reserve the right to require authors to combine such submissions into a single article. Original Research Articles should not normally exceed 10,000 words.

4.2. Review Articles

Review Articles are comprehensive overviews of relevant research in a specific area or topic that has experienced significant development or progress in recent years. Reviews should include a critical presentation of the state-of-the-art and are expected to extend well beyond summarizing the literature by discussing underpinning principles or concepts; presenting issues, approaches, or methods; current research gaps, challenges, and opportunities; and potential future developments in the field, amongst others. Review Articles are not expected to contain unpublished material. Review Articles should not normally exceed 15,000 words. Longer submissions can be considered by the Editors if this is deemed appropriate.

4.3. Short Communications

Short Communications are aimed at the rapid dissemination of recent research, and are more focused than Original Research Articles, without the completeness expected of a full-length research paper. Short Communications should not normally exceed – 5000 words.    

All manuscripts submitted to Poly Journal of Engineering and Technology is expected to communicate information clearly and concisely. The Editors reserve the right to require authors to adjust the length of their submissions to improve the readability and focus of published articles. If authors have difficulty working within the aforementioned guidelines, they are encouraged to contact the Editor-in-Chief.


 5. Preparation

Cover Letter

Please provide a covering letter explaining the contribution of the manuscript.

Title Page

The title page should include:

  • A concise and informative title
  • The name/s of the author/s
  • The affiliation/s and address/es of the authors
  • The e-mail address and telephone number of the corresponding author


For this journal, you must use highlights since they make it easier for search engines to find your work. They consist of a brief description of bullet points that sum up the initial findings and fresh techniques from your research (if any).

Highlights must be submitted as a separate editable file via the online submission process. Please name the file with "Highlights" and 3 to 5 bullet points (maximum 85 characters, including spaces, per bullet point).


The length of the abstract should be between 150 and 250 words. The abstract should not contain any undefined abbreviations or unspecified references.


Authors are required to present 3 to 5 keywords that suggest what the topic is about. It can be a word or a phrase

Graphical Abstract

In this journal, it is recommended to use a graphical abstract, but it is optional, because it draws more attention to the online article. The graphical abstract should provide a brief, visual summary of the article's contents in order to grab readers' attention. Abstracts with graphics must be uploaded using the online submission system as a separate file. Please upload an image that is at least 531 x 1328 pixels (h x w) in size or proportionally larger. When utilizing a standard screen resolution of 96 dpi, the image should be readable at a size of 5 x 13 cm. TIFF, EPS, PDF, or MS Office files are the preferred file types.


Text Formatting

Manuscripts should be submitted in Word.

  • Use a normal, plain font (e.g., 11 - point Times Roman) for the text.
  • Use italics for emphasis.
  • Use the automatic page numbering function to number the pages.
  • Do not use field functions.
  • Use tab stops or other commands for indents, not the space bar.
  • Use the table function, not spreadsheets, to make tables.
  • Use the equation editor or MathType for equations.
  • Save your file in docx format (Word 2007 or higher) or doc format (older Word versions).


Please use the decimal system of headings with no more than three levels.


Abbreviations should be defined at first mention and used consistently thereafter.


Footnotes can be used to give additional information, which may include the citation of a reference included in the reference list. They should not consist solely of a reference citation, and they should never include the bibliographic details of a reference. They should also not contain any figures or tables.

Footnotes to the text are numbered consecutively; those to tables should be indicated by superscript lower-case letters (or asterisks for significance values and other statistical data). Footnotes to the title or the authors of the article are not given reference symbols.


Acknowledgments of people who are not part of this manuscript(not directly involved), grants, funds, etc. should be placed in a separate section before the reference list. The names of funding organizations should be written in full.


Your article should be broken up into distinct, numbered sections. The first subsection should be designated 1.1, followed by 1.1.1, 1.1.2. Please use the numbering while referring in the text for internal cross-referencing. There should be a separate heading for any subsection. Each heading should have its own line.

Manuscripts should be structured into the following main sections:

  • Abstract

It is necessary to have a succinct, factual abstract. The goal of the study, the methodology, the key findings, and the main conclusions should all be briefly stated in the abstract. For original articles, a structured abstract is necessary. It should be divided into four sections with the headings "Background/Rational," "Methods," "Results," and "Conclusions." It must be able to stand alone since abstracts are frequently given apart from articles. Due to this, references should be avoided; but, if necessary, they should be cited along with the author(s) and year (s). Additionally, unusual or non-standard abbreviations should be avoided; however, if necessary, they must be specified at the time they are used in the abstract itself. Number of words should be between 150 to 250 for reviews and original articles, and less than 100 words for case reports. Short communications generally do not need an abstract.

  • Introduction

Avoid a thorough literature review or a description of the findings and instead state the work's aims and provide an acceptable background/rational of the work. Instead of including a detailed analysis of the literature or a summary of the results, clarify the objectives of the study and give a respectable background or justification for it.

  • Materials and methods

In this section, give enough information and rigorous scientific methods so that the task may be duplicated. Only pertinent alterations should be mentioned; previously published methods can be referenced. Any adjustments to current procedures should be detailed as well.


  • A theory part should build on the background of the article that was covered in the introduction, but not repeat it, and establish the rigorous work for future research. A calculation section, on the other hand, indicates a development from theory into practice. Don't share any known knowledge or basic principles here. Results and discussion

The results should be focused and concise. The discussion should examine the importance of findings of the work, instead of repeating the results. It is frequently suitable to combine the results and discussion sections. Avoid using published literature extensively in your citations and discussions.

  • Conclusion

The main conclusions of the study may be presented in a short conclusions section, which may stand alone or form a subsection of a Discussion or Results and discussion section.

  • Reference

Please make sure that the reference list includes all sources cited in the text (and vice versa). Personal conversations and unpublished results are acceptable in the text but not in the reference list. If these references are used as part of the reference list, they must adhere to the journal's regular reference format and contain the phrase "Unpublished results" or "Personal communication" in place of the publication date. When a reference is listed as "in press," it means that it has been accepted for publication and that you need to send in a copy of the article's title page. In the text, cite references by name and year in parentheses. The last names of each work's first authors should be listed in alphabetical order in the reference list entries. Authors are recommended to use APA guidelines for citations and referencing.


6. Scientific style

Wherever required, please use internationally accepted signs and symbols for units (SI units). Please use the standard mathematical notation for formulae, symbols etc.: Italic for single letters that denote mathematical constants, variables, and unknown quantities Roman/upright for numerals, operators, and punctuation, and commonly defined functions or abbreviations, e.g., cos, det, e or exp, lim, log, max, min, sin, tan, d (for derivative) Bold for vectors, tensors, and matrices.


7. Submission Checklist

Before submitting the manuscript, the following list will be useful to authors for the final checking.

  • At least one author has been designated as the corresponding author with contact details.
  • E-mail address and postal address of the corresponding author (s)
  • Three to five keywords
  • Figure numbering and captions
  • Tables numbering, title or description, and footnotes (if required)
  • The manuscript passes through 'spell-check' and 'grammar-check'
  • All references and text citations are in the correct
  • All references mentioned in the Reference list are cited in the text, and vice versa
  • Ethical clearance, if applicable
  • Permission has been obtained for use of copyrighted material from other sources.
  • See also, the checklist at the top of the page

 8. Revisions

If the Editor requests a revision, authors should return the revised version of the article or paper to the editorial office within the given deadline. Should the author need additional time for resubmission, the editor may consider extending the resubmission deadline. Otherwise, the article or paper will be treated as a new submission.

9. Ethics in publishing

Poly Journal of Engineering and Technology endorses Committee on Publication Ethics (COPE) guidelines to maintain the standard.

10. Prior publication policy:

Poly Journal of Engineering and Technology publishes only original research papers that have not been previously published. Simultaneous submissions are not allowed. The work must not, wholly or in part, be under consideration at other venues (conferences, journals, book chapters, etc) at the time of submission to the PJET.

Statistics/Mathematical format: When reporting statistics or mathematical models or datasets, authors shall provide sufficient information/data upon request.

Ethical clearance: An author who uses human or animal data should submit ethical clearance when submitting a manuscript.

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